Admissions Coordinator II, Office of Academic Assistance

Georgia State University

Andrew Young School of Policy Studies

The Andrew Young School of Policy Studies (https://aysps.gsu.edu/about-andrew-young-school-policy-studies/), Office of Academic Assistance (https://aysps.gsu.edu/oaa/), seeks to hire an energetic and self-motivated person to join our team as Admissions Coordinator II. We are looking for candidates that exhibit the following characteristics and skills:

* Excellent communication ability

* Friendliness, "Can-do" attitude, and exceptional team player approach

* High organization skills, efficient with process improvement skills

About our College and Office:

Our college houses 5 academic departments; Criminal Justice & Criminology, Economics, Public Management & Policy, School of Social Work and Urban Studies Institute. Our college is home to approximately 2100 students in 7 undergraduate programs, 15 graduate programs and 7 minors.

The Office of Academic Assistance is a team of 7 staff members which reports to the Dean's Office.

* We advise undergraduate seniors (approximately 650 students) in our programs.

* We serve as graduate admissions office for the College, processing approximately 1200 applications a year. We provide admissions, onboarding, yield and policy assistance to our graduate student population and academic units.

* We advise new and current students (approximately 500 students).

* We also provide a multitude of administrative services to the student, faculty, and staff body of the College including graduation clearance, scheduling, and policy consultation.

About the Position:

The Office of Academic Assistance (OAA) seeks to hire a proficient, adaptable and self-reliant candidate to fill the position of Admissions Coordinator II. The scope of responsibility will include these specific duties but is not limited to the following:

This position will:

* Process and track all graduate admissions applications to the Andrew Young School including re-entry and deferrals.

* Download applications, transcripts and recommendation letters from relevant online application platform(s) and customer service management platforms(s).

* Review all domestic and international applications and materials for completeness.

* Communicate with applicants on the status of their application. Update the online application platforms (CRM and other) and ensure Banner data entry is correct.

* Advise applicants on admission requirements and policies. Evaluate educational credentials, calculate GPA's and coordinate decision notification to applicants.

* Monitor quality and accuracy of scans and upload of documents of online applications.

* Monitor admission inquiries and communications related to enrollment and yield of newly admitted students and respond appropriately.

* Coordinate AYS annual graduate application updates. Maintain and initiate admission checklists, email communications and special admission outreach efforts.

* Coordinate review and update of College admissions webpage under the supervision of Assistant Director

* Provide training to staff, student assistants and faculty on CRM(s), online application platforms(s) and graduate admission procedures.

* Process and file all cross- registration applications for prospective students and current joint students.

* Compile data and prepare various admission reports.

* Will participate in the recruitment, admissions, advertisement, and event related to graduate admissions.

* Serve on College and University level committees regarding graduate admissions and program administration as needed.

* Interact with faculty, staff and students related to job duties and office services.

* Provide assistance with advising duties (processing forms, Degreeworks evaluation adjustments, EAB/Navigate processing, etc.) as needed during peak advising and yield times.

Georgia State University Values

* COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.

* INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.

* TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.

* INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.

* EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.

STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG Core Values Statement

* The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

* Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Georgia State University Values

* COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.

* INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.

* TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.

* INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.

* EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.

* STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG Core Values Statement

* The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

* Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia State provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia State University complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our University's work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia State University's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Minimum Hiring Qualifications:

Bachelor's degree and one year of related experience; or a combination of education and related experience.

To be fully considered for this position all candidates must submit the following at the time of submission:

* A complete and accurate GSU application

* Resume

* Cover Letter

#LI-JB1