The Company:
IBEX IT Business Experts (IBEX) is a nationally recognized project management, training and professional services firm focused on supporting the needs of both Government and commercial sectors. For the third year in a row, IBEX has been named to the INC 5000 list of fastest growing companies. This year, #802 and #31 in Georgia, after having placed #806 in 2019. Additionally, we are a past recipient of the American Express 'On the Rise' Government Contractor of the Year award and in 2021 was named to the Georgia Fast 40 list of fastest growing companies in the state. IBEX has grown substantially year over year since its founding in 2012.
At IBEX we truly believe in the importance of a strong team to deliver results to our customers. We execute by using a "TEAM FIRST" mentality, as we all pitch in to help each other out to ensure we are all a part of the solution. We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is our IBEX employees that strengthen our organization. Come be a part of our great team!
Job Description
Position: Administrative Assistant III- Legal Secretary
Government Client: DOT
Location: Lakewood Colorado
Required: No Security Clearance Required
Schedule: Full Time - pending contract award
**Attach Resume upon applying
Job Summary:
IBEX IT Business Experts, LLC is looking for an Administrative Support III with significant experience in the administrative clerical procedures and systems such as word processing, spreadsheets, managing files and records, transcription, designing forms, and other office procedures and terminology. Experience with technical editing and bringing together multi-disciplinary/multi-authored documents is a plus. The ideal candidate must possess knowledge and experience in the principles and processes for providing customer service. It is essential that the Administrative Support III maintain effective relations (customer service) with clients, and staff including a needs assessment to meet quality standards for services.
We are looking for a qualified candidate that possesses a minimum of one full year of specialized experience, three plus years is preferred. Specialized experience that has equipped the candidate with the knowledge, skills and abilities to perform successfully the duties related to the position of Legal and Contract Claims Support Administrative Assistant; experience assisting a legal team is preferred.
Minimum Qualifications:
Preferred Qualifications
Responsibilities:
The Legal Administrative Support III person will be responsible for assisting the Division Legal Counsel and/or the Construction Branch Claims Engineer with construction contract claims, requests for equitable adjustment and other potential disputes related to construction administration activities to include:
The Administrative Support III will provide general and task-based administrative services for FHWA's Central Federal Lands Highway Division (CFLHD) Branch Offices including attending meetings, provide documentation support as well as support production of deliverables without supervision including:
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment.
Appearance: All personnel shall be attired in business casual clothing for daily work. Attire worn should always ensure employees safety from working conditions (long pants, appropriate shirts and close toe shoes as required): on occasion, staff may be required to wear a business dress for certain activities.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Position Type/Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday. No contractor shall work more than eight hours a day, unless prior approval has been given by the Contracting Officer. The core office work hours start at 6:00 a.m. and end at 6:00 p.m. Each workday includes lunch, Monday through Friday, exclusive of legal holidays. Each program office where contractor staff is assigned shall identify the contractor's working hours. Work hours for Contractor personnel shall not exceed 40 hours per week unless approved by the Contracting Officer.
Hire Type: Full Time - Pending Contract Award
IBEX IT Business Experts, LLC (IBEX) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IBEX?complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.?
?IBEX?expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IBEX's employees to perform their job duties may result in discipline up to and including discharge.
We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is the diverse perspectives of our IBEX employees that strengthen our organization. Come be a part of our innovative & inclusive team!
This position is currently accepting applications.